The Perks of Having a Live Receptionist for Your Office Space
Our private office space rental options in Scottsdale and Avondale come with plenty of amenities you’ll love – things like high-speed fiber internet, free parking, access to conference rooms, kitchen and common areas, coffee, tea, and Lux Fruit Infused water. We could go on, but the amenity we want to talk about today is our live receptionist. Keep reading to learn all the perks of having a live receptionist available to you and your clients, included with your private office rental from Lux Offices.
First Impressions Matter
Our live receptionist is the first thing your clients see when they enter the building, greeting and welcomes guests with a friendly demeanor, creating a positive first impression. We all know that first impressions matter, especially in professions like law and finance, where trust and expertise are essential. A live receptionist makes sure every visitor is greeted with a smile, setting the tone for a pleasant client interaction. For attorneys, this can create a sense of calm and confidence for clients discussing sensitive matters. Real estate agents love it because it signals reliability and attention to detail. We’re intentional about catering to these types of tenants in highly professional industries, where like it or not, appearances matter. So, why not start from the beginning?
Professionally Answer Phone Calls
A missed call can mean a missed opportunity. Our live receptionist will make sure that every call is handled professionally, creating a seamless connection between your business and your clients. Calls are answered by a real human and directed promptly to the right person/extension. You don’t have to worry about your clients sitting and waiting on hold through unnecessary delays, terrible hold music, or worse getting your voicemail again. We’ll make sure that your reputation for accessibility and responsiveness is kept intact and that your clients are never kept waiting, even if you’re not available right away.
Assists Tenants with Booking Conference Rooms
Need a space for an important client meeting or team presentation? Our receptionist takes the hassle out of scheduling conference rooms and meeting rooms. From finding an available room to ensuring it’s properly set up with technology like TVs and connections for your laptop, the process is streamlined, so you can focus on preparing for your meeting, not logistics. Our receptionist can even have coffee, freshly brewed iced tea, or our delicious Lux Fruit Infused Water brought in for you and your guests upon request.
Takes Care of The Mail
I don’t know about you, but sorting the mail is probably one of my most hated chores. I’ll let it pile up for weeks. My excuse is always that it’s mostly junk anyway, so my “inbox” (aka that corner that’s covered in toppling piles of unsorted mail) goes untouched for far longer than I care to admit. We’ve discovered that a lot of busy professionals have the same problem. Managing mail and packages can be a time-consuming distraction. Our receptionist not only makes sure your mail is sorted and distributed efficiently but also provides immediate notification of urgent deliveries, like certified documents or client contracts. When you think about it, this is really solving two problems at once. You’ll free up the “inbox” in the corner and you’ll make sure not to miss any important items, too.
Receives Packages/Drop Offs
Having a central point of contact for deliveries ensures nothing slips through the cracks. Whether it’s a client dropping off paperwork or a courier with an urgent package, our receptionist ensures timely notifications and coordination, so you can keep working without interruption. Have someone stopping by to pick up a package? You can leave that with the receptionist, too. Our goal is to make your job easier. There’s no sense in you stopping what you’re doing if it’s something our receptionist can help with.
Light Administrative Support
The little things can add up, can’t they? A copy here, a fax there, and oh my goodness did the printer seriously run out of toner again?! These small, but necessary tasks must be done but they pull your focus away from the responsibilities of your job. With light administrative support available, our receptionist can assist with things like scanning contracts, printing presentations, or faxing documents, helping you stay productive and efficient. This is something that many business owners would either have to find time to do themselves or pay someone a full-time salary to do if they were in another office space.
Maintain Front Desk and Lobby
Back to that first impressions matter thing; this is more about the physical space than the people though. We take great pride in the appearance of our buildings. It is our firm belief that building materials, textures, lighting, and design of space all affect the mood and physical well-being of its occupants, including you and your guests. A clean and organized lobby sends a clear message: your business is professional and trustworthy. Our receptionist takes pride in keeping the front desk and common areas neat and inviting, contributing to a positive environment for both you and your clients.
Tenant and Client Support
We could all use a helping hand now and then and there’s nothing quite like having a real-life human being there to help. Have a quick question or need help resolving a minor issue? Our receptionist is here to assist. Whether it’s clarifying building procedures, troubleshooting small problems, or guiding clients, having a live person ready to help is convenient for everyone who walks through the door. And it sure does beat having to press 2 or 3 or 4…or yell op-er-at-or at your phone for ten minutes before you actually get to talk to a person.
Our Live Receptionist is Here for You in Scottsdale and Avondale
Choosing an office rental with a live receptionist is more than just an upgrade—it’s an investment in professionalism, efficiency, and client satisfaction. Whether you’re meeting face-to-face with clients or working remotely, having someone dedicated to handling the front desk ensures that you and your business can operate smoothly and leave a lasting positive impression. Having someone that’s included in your office lease, whose salary you don’t have to pay is even better.
Interested in renting office space with these live receptionist benefits? Contact us today to learn more about our locations in Scottsdale and Avondale.
